Efficient Veterinary Team

September 14, 2016

Happy, efficient veterinary team, the gold standard!

Happy, efficient veterinary team, the gold standard!

Your veterinary team members want to be efficient, professional, and offer great patient care. Your team may be best served by having well-defined job descriptions, improved communications, and allowed to grow in their career in veterinary medicine. As a manager or team lead, how can you do all that? How can you support them in being efficient?

4 Tips to Team Efficiency

  1. A Day in the Life Exercise-Updated Job Descriptions

Often times job descriptions are “one-size-fits-all.” That simply does not work in today’s veterinary hospital. Your team comes to you with varying degrees of formal education, passions, and expertise. When I explain to managers, “Your team’s job descriptions need to be updated,” I see the despair in their eyes and see their face sadden. I know they are thinking, “When in the world am I going to find the time to do that?!” No fear, there are ways to include your team in the updating! Consider using the exercise I call “A Day in the Life.” Other teams have used this with great success and buy-in. You simply ask your team to track the duties they perform for three days. Once collated, you will see there are duplicated duties and gaps that need to be filled. PDF Download  day-in-the-life

  1. Daily Rounds Improve Communications

While working with a veterinary hospital on the Northside of Denver I was EXCITED to see the team gather at 7:15 for team rounds before the doors opened at 8:00!! “YAY,” I thought, “the team is geared up and ready to go with an idea of what lies ahead!” I was so proud of them. We had a “Team Huddle” at Town & Country, too. At 8:05 team members that were available gathered in front of the treatment board to discuss cases, discharges, and the appointments for the day. Fifteen, focused minutes can improve team communications for the rest of the day. Consider Shift Rounds, too!

  1. Consistent Messaging

My litmus test when asking team members about their consistent messaging hinges on their responses to heartworm disease and prevention. I learn an immense amount about consistency (most often inconsistencies) between doctors, receptionists, technicians, and nurses. Rarely have I found a team with consistent messaging around when to test, how often to give preventative, and educational handouts used as aids in client education. I encourage veterinary teams to identify their Top Ten Services and create consistent messaging around the ten topics. Identify how that service is best for the pet, pet owner, veterinary team member, and veterinary hospital. Outline treatment plans, pre- and post-care instructions, educational handouts, and value statements. Make it a game! Make this a fun, engaging exercise with your team.

  1. Encourage Team Members to  Excel 

When you have team members that are excited about veterinary medicine and eager to grow their career, encourage and support them! You hire motivated, enthusiastic team members, keep that momentum going! There is NO Glass Ceiling, in my opinion, to the career options within a veterinary hospital. I STRONGLY BELIEVE THAT! For each veterinary team member, there are at least 4 ways they can grow their career within the veterinary hospital. Identifying their passion, nurturing their desire to grow, and offering support will build morale and job satisfaction. When your team is happier, valued, and shown appreciation, there will be greater synergy and team efficiency.

All-in-All, your team wants to be a part of a succinct, productive, supportive practice. The way to create that is through defined job descriptions that morph and grow with the team member, increased communications, and career opportunities within your veterinary hospital.

CATALYST Veterinary Practice Consultants focuses on veterinary team development. Let us assist you and your team in elevating team efficiency.

Yours in Team Efficiency,

Rebecca Rose, CVT
Founder and CEO

View More: